Are you looking for a Mail backup software solution that prevents data loss? Then you need a tool which has multiple features to ensure backups without inaccuracies and data loss. Let us look at what is needed here.
To backup Mail without data loss, we need tools which can handle both large and small mailboxes. The tool should be able to preserve metadata, all data elements, and Unicode data. Preserving folder hierarchy is also equally important. The technology should be fail-proof without dependency on human skills so that data corruption is prevented.
Another very important point is to save at least two copies. This is really important because when you save one copy even while ensuring everything mentioned above, you are still risking data loss. That’s because the site can be unavailable or compromised when you want to restore the backup as every site has some vulnerability. Using multiple sites with focus on including both online and offline sites gives the coverage you need to restore data when needed.
Wondering how to cover so many things with a single method? Well, don’t worry because the five star rated Mail Backup X covers each of these aspects while keeping the operational part short and absolutely user-friendly. Just automate backups and relax with this tool.
The best mail backup solution for every end user: feature rich Mail Backup X
- This is a highly powerful tool with dually compatible technology making it one of a kind Mac and Windows compatible email management software.
- A single tool is all you need to backup different email accounts because it is widely compatible with a number of email services and clients.
- You can run full backups with zero data loss and complete retention of all email electricity.
- You can run partial backups courtesy the filter item feature.
- Automatic incremental backups can be set up in a few minutes.
- Backups can be scheduled for seamless data loss prevention.
- Mirror backups can be synced too.
- Backups can be saved remotely on cloud based services. The compatible sites are Google Drive, PCloud, OneDrive, as well as Dropbox.
- Backups can be saved locally.
- Portable backups with USB sync can give fast results.
- Built-in mail viewer and search module make things very easy.
- It is also a fully capable tool for backup restoration with live mailbox recovery also supported.
- It is also a fully capable email migration tool supporting several email formats.
- There is the option to choose a password key for double layered encryption.
- This software uses a powerful 3X data compression feature.
- There is a PDF archiving feature too.
- There is a Personal edition for individual users.
- There is a Team edition for businesses and organisations with certain admin controls for seamless email management.
Step by step process to backup mail on Mac: the simplest Outlook backup process
Before the backup can start, you need the tool. Download and install Mail Backup X. The tool icon shows on the device screen. Double click to launch it.
The tool is ready for use. The first window is here.
Click on “set up a new backup profile” option.
The next window opens. The tool supports many email services. Many of these are now shown. Click on Microsoft Outlook.
For the users already logged in to their account, the tool begins to scan their computer. For others, it first prompts them to login and for that it opens a secure Google authorised window. When login is complete, it starts the scanning process.
Following the scan, it shows all the Outlook identity folders on your screen. This lets the user select the folder they want to backup.
After the user selects the folder, they find the required mailbox within that folder.
The tool will now show all the Outlook mailboxes on your screen. You can see every email folder and item that is within this mailbox.
From these displayed folders and items, select the ones you want to backup.
Then click Continue.
We are now almost at the end where you see this customization window. Here you will find settings that allow you to modify your profile to align with the results you want.
In this very useful window, you have very powerful settings for profile customization that include:
- Naming your profile with a suitable name
- Frequency selection for running automatic backups for this profile
- Site selection for storing backups with option to layer by selecting multiple sites. Options include offline and free sites
- USB sync option for instant portable backups
- Double layered encryption option for highly secure backups
After you have made the changes as needed, click the Save button.
Clicking on Save lets the tool get the signal that you have set up your profile and the backup can start. The backup is now underway and you can see the live progress via dashboard if you want.
You can also download the log reports if you want once the task is complete. You may even print them.
This is all that needs to be done for backing up mails on Mac. As you have seen, it is beginner friendly and advanced settings are also simple to modify.
System Requirements
Computer Processor: 1 GHz or Higher
Internet Connection: Cable or DSL
Ready for macOS Sonoma & Mac M2
Paid Packages
The tool has two main licensing options:
Team edition
This edition features flexible options for 5, 10, 20, 30, or more users. An Enterprise version is also available.
Each user can set up five mail profiles. It is also possible to get more profiles with a top up.
The admin can run remote backups for the team members.
Personal edition
This is designed keeping in mind the needs of individual users which is why it can be installed on two devices.
Five user profiles can be set with the option of adding more profiles with a top up.
Free demo
If you want a hands-on experience before buying the tool, simply try the free demo.
Visit www.mailbackupx.com